RISK ASSESSMENT & SAFE WORKING PROCEDURE

REF No.

C1

DEPT / AREA

PADLEY & VENABLES

Coronavirus (updated with latest Gov. advice)

ORIGINAL DATE

25th March 2020

LATEST UPDATE

14th May 2020

Activity / Task

ALL AREAS

ASSESSOR(S)

T.SHAW

RISK RANKING

LOW RISK 1-8

MEDIUM RISK 9-12

HIGH RISK 13-25

A.

Rank the Hazard (S)

Minor Injury No - Time Lost (1) Minor Injury - Time Lost (2) 7 Day Injury (3) Major Injury (4) Fatal Injury (5)

B.

Determine the likelihood of that injury occurring (L)

No Chance (1) Unlikely (2) Possible (3) Likely (4) Definite (5)

C.

Calculate the level of risk (risk rating) (T)

Hazard x Likelihood eg Major Injury x Possible = 4 x 3 = 12 (Medium Risk)

Work Area
- select hazards found and mark level of risk

S

L

T

Controls

S

L

T

1

Extremely vulnerable persons advised to shield by Government

4

3

12

Employees advised to shield for 12 weeks. Review before returning to work.

0

0

0

2

Clinically vulnerable person

4

3

12

Notice to be placed on notice boards asking for clinically vulnerable person to contact their GP for a letter. H & S Manager to review their employment position and allow to work from home if possible, re-deploy to alternative positions where they would be working on their own. Re-affirm standard safe distancing and cleaning measures. If possible identify additional measures to suit the specific individual.

4

2

8

3

Government & Company Coronavirus information

0

Number of memo’s issued, Government and internal posters/notices displayed throughout the works.

4

Contact cornavirus (hand washing facilities)

4

3

12

Employees advised to wash hands when arriving for work notices at external doors. Regularly wash hands for 20 seconds, Production facilities include light soap, heavy duty soap, fragrance free soap and pre/after work creams, in addition to hand sanitizer in areas where washing facilities not immediately available (external entrances). Standard health surviellance includes skin checks.

4

2

8

5

Employees reporting to work displaying symptoms or if someone in their household is displaying symptoms

4

2

8

Managers/Supervisors to direct employee to NHS 111 if displaying symptoms, employees to leave site ASAP. Depending on when notified, type of work area/equipment may be cleaned. Government posters on coronavirus symptoms placed on notice boards.

4

2

8

6

Contact cornavirus from employees touching communial surfaces such as door handles etc

4

2

8

Employees to clean hands on arrival at work and after each toilet visit and before handling food. More frequent cleaning of doors/welfare facilities undertaken, site cleaner moved from part time to full time for additional clening duties. Where possible doors wedged open to minimise surface contact. Hot desking avoided. Anti bacterial wipes at key locations for additional cleaning. Due to nature of normal production work activities most occupations require wearing of hand protection.

4

1

4

7

Face Coverings

0

The Government and HSE have stated “Workplaces should not encourage the pre-cautionary use of extra PPE to protect against COVID 19 outside clinical settings”. Research from the World Health Organisation showed that where masks were recommended for prolonged periods of time, some wearers failed to maintain good handwashing practices or follow social distancing policies, putting others at risk. Public Health England (PHE) state that If you’re fit and well, with no symptoms, there’s no evidence that wearing facemasks as a general prevention measure is helpful. The wearing of face covering is therefore upto the individual, the company will support employees if they choose to wear one within the premises. Face coverings can be worn as an added precaution in certain environments rather than an essential part of social distancing policies. Employees must still adhere to goverment social distancing policy.

0

8

Gatherings of people (welfare facilities/clocking station)

4

3

12

Staggered breaks and start/finish shift times introduced to prevent congregation at welfare facilities, clocking station and changing areas. Floor markings on floor at 2m distance for aiding queue at clocking station. None essential meetings cancelled or arranged remotely (Video/Telephone conference etc). Only minimal essential attendees for meetings and social distancing maintained. Various notices reminding employees of social distancing.

4

2

8

9

Non essential work, work that could be undertaken at home

4

2

8

Staff who are able to work from home, (mainly sales dept, marketing. IT) allowed to work from home.

4

1

4

10

Visitors to site

4

3

12

Minimised visits, stopped non essential. Hand sanitizer placed in Reception, Contractors signing in station, Despatch and Goods in departments for visitors to site.

4

2

8

11

Safe distancing (Offices)

4

3

12

Employees encouraged to ensure sufficient space between desks. Desks/chairs moved accordingly. Advised to keep visiting employees at a distance i.e. notice placed at office door entrance etc. Goverment advice is COVID 19 cannot survive on letters, parcels etc.

4

2

8

12

Safe distancing (Lab)

4

3

12

Currently two occupents and assistant Q Manager. Assistant Q Manager to have breaks in PED and base himself in Quality office when he can. One lab attendant positioned in adjacent work/lab area.

4

2

8

13

Safe Distancing (Painter)

4

2

8

Single operator, more than 2 metres from others

4

1

4

14

Safe distancing (Demo despatch)

4

3

12

Two operators, should be able to achieve 2 metre social distancing most of time with occasional breach. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible • where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible.

4

3

12

15

Safe distancing (Carb Team)

4

3

12

Three man team mainly working as a one and a two man team. Can achieve 2 metre social distancing most of time but for unloading some products from hangers will/may require two people. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible • where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible. Full face visors available.

4

3

12

16

Safe distancing (inspectors)

4

2

8

single operator mainly at own work station or moving/checking products around section, should be able to achieve social distancing

4

1

4

17

Safe distancing (Goods out Despatch)

4

3

12

Two or more operators should be able to achieve 2 metre social distancing majority of time due to work process/size of bars. Lorry drivers to use hand sanitizer before entering site passing paperwork etc

4

2

8

18

Safe distancing (ATF)

4

2

8

single operator at own work station

4

1

4

20

Safe distancing (straighteners)

4

2

8

Operators at own work station more than 2 metres from others

4

1

4

21

Safe distancing (Forge large convac, two man operation on long bars)

4

3

12

Operators are approx more than 2 metre social distancing due to work process/size of bars. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible

• where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible

4

2

8

22

Safe distancing (Demo/warehouse Saw)

4

2

8

Normally single operator at own work station

4

1

4

23

Safe distancing (shot peene)

4

2

8

Normally single operator at own work station,

4

1

4

24

Safe distancing (let back)

4

3

12

Normally one man operation for smaller products. Two man operation for larger rods, should achieve 2 m social distancing, no face to face contact. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible • where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible

4

2

8

25

Safe distancing (General Labourers/FLT drivers/other)

4

2

8

Normally single operator moving products around site,

4

1

4

26

Safe distancing (Warehouse Saw)

4

2

8

Normally single operator at own work station

4

1

4

27

Safe distancing (warehouse goods in)

4

2

8

Single operator at own work station, may have contact with a second labourer for unloading lorries (one on floor one on rear of lorry) or lorry driver when issuing paperwork, should be able to maintain social distancing. Lorry drivers to use hand sanitizer before entering site passing paperwork etc. Goverment advice is COVID 19 cannot survive on letters, parcels etc.

4

2

8

28

Safe distancing (Forge various ops)

4

2

8

Mainly single operators at own work station. Where it requires two man operation latest government advice to be followed • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible • where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible

4

1

4

29

Safe distancing CNC machines

4

2

8

Single operator at own work station

4

1

4

30

Safe distancing (Maintenance)

4

3

12

Normally single operator at own workshop equipment (lathe, miller etc) if on plant - varies due to nature of work, to maintain 2 metres where everpossible. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible

• where face-to-face contact is essential or team working, this should be kept to a minimum. Only two within MEWP’s if absolutely essential.

4

2

8

31

Various non CNC machines

4

3

12

Normally single operator at own work equipment (Drill, manual lathe, Miller etc) if two man it is normally for large products/rods should be able to maintain safe social distance. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible

• where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible

4

2

8

32

Safe Distancing (Tool Room)

4

3

12

Normally single operator at own workstation / machine. Possible shared use of machines and mentoring of apprentice. Hand protection worn as normal requirements, cleaning of machines, social distancing to be maintained where possible, no face to face required. Latest government advice is • where it is not possible to remain 2 metres apart, staff should work side by side, or facing away from each other, rather than face to face if possible

• where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible

4

2

8

33

Safe distancing (Stores)

4

3

12

Two employees with stores, storeman and production admin. Desks repositioned to create 2m distance, employees face wall rather than face to face. Goverment advice is COVID 19 cannot survive on letters, parcels etc. Avoid direct contact with delivery drivers, hand sanitizer and anti bacterial wipes for delivered goods etc. Distance marker for employees at serving hatch. Perspex scren added to serving hatch.

4

2

8

34

Company vehicles

4

2

8

Limited to one designated driver for minimum of one week, cleaning before change to other users. No passengers unless absolutely essential.

4

1

4